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Learning Path - Understanding Aging Column for Buyers

Katie K.
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The Mission 

The Aging Column feature enables buyers and suppliers to track the number of days an order has been sitting in a certain status or waiting for an action to be taken. 

  • The aging clock will start when a PO line first syncs into SourceDay and is waiting for supplier acknowledgment.
  • The clock will restart whenever a PO line changes status or a PO line update changes hands from the buyer to the supplier and vice versa.

Click here on how to enable this feature by Buyer Admin.

 

Let's Take a Look

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Once these thresholds are hit or surpassed, the age will change colors to visually indicate that change. Only buyers can see this visual color change.

  • Black indicates the PO line is still under the desired response threshold 
  • Orange indicates the PO line has hit or surpassed the medium threshold
  • Red indicates the PO line has hit or surpassed the high threshold
  • N/A indicates that that order Is not currently waiting on an action to be taken. This order is typically in an Ontime status and not currently waiting on an action to be taken by the buyer or supplier.

How Do I Track Aging POs?

Status or Action for When Tracking Starts When Tracking Aging PO Ends
Pending When a PO is created in SD
  • Once the vendor acknowledges the PO, the Aging PO is invalidated.
Late When a PO changes to this status
  • Once the order changes to Ontime or is closed (Canceled, Completed).
  • Note: If another trackable action occurs, the Aging Days will refer to that last action; once that recent tracking is invalidated, the Aging Days will again reflect how long the order has been in Late status if the order is still late.
Other When a PO changes to this status
  • Once the order moves to shipped or closed, the tracking ends.

When a supplier proposes an update (or proposed changes during acknowledgment).
  • Once the buyer accepts or rejects, that Aging PO is invalidated.

When a buyer chooses 'Notify Vendor' for an order.
  • The tracking ends once the supplier takes action (propose update, acknowledge). If the PO already is tracking aging, this action won't start a new one.

When a buyer rejects a proposed change.
  • Once the supplier takes action.

 

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