In our last section we will talk through vouchering, posting and paying invoices. The good news is this is one of the easiest parts, because other than vouchering, this process will not change for you. The payment and posting of invoices is completed in your ERP as normal, and then flows back to SourceDay for your records.
The Vouchering Process
Once an item is approved to be paid, you, as the accountant can go in and voucher the item from either the matched or mismatched* tabs. This means that you are ready for the item to be paid from your ERP. The invoice is then assigned a voucher number and will appear as an unposted voucher in the ERP. The invoice will move to your vouchered tab in SourceDay. If you have set up auto-vouchering, your invoice will skip this step of needing to be vouchered, and it will just appear in the vouchered tab without you needing to voucher it.
Learn more about the vouchering invoices.
Posted and Paid
Once an item is set as posted or paid in your ERP, the ERP will write back the updated status to SourceDay. The invoices will move between the "Vouchered", "Posted", and "Paid" views based on the status sent over from the ERP. All of these views or tabs show up under "Other Statuses" in the AP application.
Letting Your Suppliers Know the Status of an Invoice
As part of supplier setup, you can determine if your suppliers are notified of when a invoice moves to either posted or paid. This keeps your suppliers in the know on their invoices and saves you the time of sending manual updates to keep your suppliers up to date.
Learn more about setting up email notifications for suppliers.
You made it. We would suggest taking some time to implement some of the items that we have discussed or just explore the support site for other features that you may have missed along the way. As always, we would love to hear from you on the onboarding experience.
Missed Something - Want to Go Back or Forward?
- What to Expect
- Who's Doing What
- Picking the Right Invoices
- So Many Tabs, So Little Time
- How to Get Invoices into SourceDay
- Matching and Non Matching
- Vouchering, Posted and Paid Invoices - You are here
* Voucher on Mismatched invoices not available for Syteline customers