What Are We Trying to Accomplish?
Non PO Invoice functionality allows you to process, in SourceDay, those invoices that are not associated with a buyer PO. For example - you likely receive invoices for office supplies or you might received an invoice for a month of shipping or freight costs. Being able to process these invoices in the Invoice Automation Platform allows you to really have a one stop shop for invoice management, making things easier for you. SourceDay will digitize the sub-total and summary charges allowing you to assign a GL Code and submit to another user for approval.
- Non PO functionality is currently available for Syteline, Epicor (Cloud/OnPrem), Netsuite, Visual (Standard and Global Financials)
- Other ERPs will be added over time
Pro Tip - If uploading, you must upload the invoices using the button "New Non PO Invoice"
If you use the "New Invoice" button, the PO will not move through the correct process and will end up in your "Pending Processing" tab
You can delete the invoice and re-upload using the correct button
Or email firstname.lastname@example.org to enable you to transform a PO invoice to a Non PO backed invoice form the Pending Processing Tab & Needs Review Tab (Highly recommended if your suppliers are using email delivery)
Let's first get an idea of how non POs will flow through the process:
Before we do a deep dive here are some things to keep in mind:
- Non PO invoices can be either uploaded, or emailed in. If emailed, there is 1 email address for all Non PO invoices being sent into your company
- The "New Invoice" and "New Non PO Invoice" buttons are not interchangeable
- You will need to add your GL Segments and Accounts; Payment Terms, & set up Approval Groups (even if not using) prior to processing Non PO invoices
- Once you submit a Non PO invoice, you can no longer edit/change the invoice outside of your ERP
Don't worry, we will walk you through each of these areas step by step, most sections should take you no more than 5-10 minutes to walk through, even with watching all the videos.
Included in This Series
- Getting Started with Invoice Automation Non PO Invoices - Overview - You are here
- Setting Up GL Segments, GL Accounts, Payment Terms & Approval Groups
- Deciding on How to Get Non PO Invoices into SourceDay
- Processing Your First Non PO Invoice