You can use imports to create shipments (advanced shipping notices, or ASNs) for multiple purchase order (PO) lines at once.
This is the fastest way to submit shipment details when working with large volumes of orders.
When to use imports for shipments
Use imports to create shipments when:
- You are shipping many PO lines at once
- You manage shipment data in Excel or another system
- You want to avoid entering shipment details one line at a time
You can include up to 500 PO lines in a single import.
What you are doing when creating shipments
When you create shipments using imports, you are:
- Marking PO lines as shipped (or ready to ship)
- Providing shipment details such as carrier and tracking
- Grouping multiple PO lines into one or more shipments
Your buyer may use this information to track deliveries or update their system.
Step 1: start with the template
Download the SourceDay import template.
- Do not change the column headers
- You can reuse the template for future shipments
Step 2: add shipment details
In your file, include:
- PO number (Required)
- Line number (Required)
- Shipment details such as:
- Number of boxes (Required)
- Quantity per box (Required)
- Ship date (Required)
- Carrier
- Tracking number
Depending on your buyer’s configuration, you may also need to include additional details such as Vessel number.
Example
Each row represents a PO line included in the shipment.
Step 3: upload and confirm mapping
Upload your file and confirm how your columns match to SourceDay fields.
- Most columns will match automatically if you used the template
- You only need to confirm the columns you are using
Step 4: review and fix errors
SourceDay will check your file and highlight any issues.
- Fix errors directly in the system or update your file
- You can exclude rows if needed
No shipments are created until you submit the import.
Step 5: submit your shipments
Once all issues are resolved:
- Submit the import
- Shipments are created for the selected PO lines
- Buyers can see your shipment details immediately
How shipments are grouped
Depending on your file:
- Multiple PO lines with the same ship to address can be grouped into a single shipment by repeating the shipment header details
- Separate shipments for a simple PO line can be created within the same import by adding the PO number, line, & release (if applicable)
This allows you to match your real-world shipping process.
Important notes
- You must include the correct PO and line information for each row
- Ship Date, Box Qty, & Qty per Box are always required
- Additional shipment requirements may vary based on your buyer’s configuration
- If you do not see expected results, review your file and mapping
Tips for success
- Start with a small file if you are new to shipment imports
- Use consistent shipment details for lines in the same shipment
- Reuse your template to save time