After suppliers submit bids, you can review their responses, compare item-level details, and decide which suppliers to award.
You can:
- Award the entire RFQ to one supplier.
- Award selected items to one or more suppliers.
- Leave items open and award them later.
- Reject a supplier’s entire bid.
Review submitted bids
Open the RFQ from the buyer dashboard. After at least one supplier submits a bid, the Supplier Submissions section appears in the request.
This section provides a summary of each supplier’s response. From here, you can:
- Review the supplier’s total bid.
- Click Accept Entire Bid to award every item to that supplier.
- Click Reject Entire Bid to reject the supplier’s complete submission.
- Open Detailed Comparison to compare item bids side by side.
Compare item bids
Click Detailed Comparison to review supplier responses for each requested item.
Use this view to compare details such as:
- Committed quantity
- Unit price
- Lead time
- Taxes and discounts
- Supplier notes
- Other response fields included in your RFQ template
If a supplier’s committed quantity does not match the requested quantity, the quantity is marked with an asterisk and highlighted in yellow.
Choose which details to compare
Use Compare Bid Details to control the information displayed in the comparison.
- Click Compare Bid Details.
- Select or clear the supplier submissions you want to display.
- Select or clear the item-detail columns you want to compare.
This can make large RFQs easier to review by displaying only the suppliers and information needed for your decision.
Award the entire bid to one supplier
Use Accept Entire Bid when one supplier should receive every item in the RFQ.
- Return to the Supplier Submissions section.
- Find the supplier whose bid you want to accept.
- Click Accept Entire Bid.
- Enter a message for the awarded supplier.
- Click Award.
Important: Accepting an entire bid automatically rejects all other submitted bids.
After the award is submitted:
- The awarded supplier receives an email confirming that the bid was accepted.
- Suppliers whose bids were not selected receive an email stating that their entire bid was rejected.
- The RFQ status changes from Published to Awarded.
- You can click View Award Submission to review the accepted bid.
Award selected items
Use the item-selection controls in Detailed Comparison when you want to divide the award between suppliers.
You can select items in two ways:
- Click Select All to select every item bid from one supplier.
- Turn on the toggle beside an individual item to select only that bid.
Selected item bids are highlighted in green.
You can select different items from different suppliers based on price, quantity, lead time, or other terms. This allows you to award the RFQ across multiple suppliers.
To change your selections:
- Turn off an individual item toggle to remove that selection.
- Click De-select All to remove all selections for one supplier.
- Click Clear All to remove every selection and start again.
Review the selected amounts
As you select item bids, SourceDay updates the displayed totals.
| Amount | What it includes |
|---|---|
| Total Bid Amt | The supplier’s complete bid for all items, including taxes and discounts. |
| Selected Subtotal | The selected items for one supplier, excluding taxes and discounts. |
| Selected Total Amt | All selected items across suppliers, excluding taxes and discounts. |
Because the selected subtotal and selected total exclude taxes and discounts, review the supplier’s complete bid terms before submitting the award.
Submit the selected awards
When you are satisfied with your selections:
- Review the selected suppliers, items, quantities, and amounts.
- Click Award Selections.
- Confirm the award.
Suppliers are notified of the item bids they have been awarded. Awarded items appear highlighted in green.
Leave items open
You do not have to award every item at the same time.
If one or more items have not been selected, SourceDay asks you to confirm that you want to continue with a partial award. You can complete the selected awards and return to the RFQ later.
Unawarded items remain open until they are awarded to a supplier.
Reject a supplier’s bid
If a supplier’s complete submission does not meet your requirements, you can reject it from the Supplier Submissions section.
Rejecting a bid cannot be undone. The supplier must submit a new bid if another response is needed.
For complete instructions, see Reject or decline a supplier bid.