The supplier RFQ dashboard is your starting point for reviewing invitations, preparing bids, and tracking submitted responses.
Use the dashboard to quickly identify:
- New RFQs that need a response
- Bids you have started but not submitted
- Upcoming submission deadlines
- Requests revised by the buyer
- Submitted, awarded, closed, or expired requests
Find your RFQs
The Requests dashboard displays the RFQs your company has been invited to review.
Each row represents one RFQ. Click the RFQ title to open the request and view its complete details.
Depending on the request’s status, you may be able to:
- Review the buyer’s request
- Apply or decline
- Continue working on a draft
- View or change a submitted bid
- Respond to a buyer revision
- Review an award decision
Understand the dashboard columns
Use the dashboard columns to determine what the request includes and when you need to respond.
| Column | What it shows |
|---|---|
| Title | The name assigned to the RFQ by the buyer. Click the title to open the request. |
| Status | The current stage of the request or your bid. |
| Deadline | The date and time the bidding period closes. |
| Time Left | The remaining time available to submit a bid. |
| Items | The number of items included in the request. |
| Documents | The number of documents attached to the request. |
Review both Deadline and Time Left before beginning a bid. After the deadline passes, you can no longer submit or resubmit a response.
Understand RFQ statuses
The status tells you what has happened and what you may need to do next.
| Status | What it means | What to do |
|---|---|---|
| Invited | The buyer invited you to a new RFQ. | Open the request and choose Apply to Request or Decline. |
| Draft | You started a bid but have not submitted it. | Open the request, complete the required information, and submit it before the deadline. |
| Submitted | Your bid was submitted to the buyer. | Monitor the request for questions, revisions, or an award decision. |
| Revised | The buyer changed the RFQ after it was published. | Review the changes, update the affected bid information, and submit the revised response. |
| Retracted | You withdrew a previously submitted bid. The buyer no longer has an active submitted response from you. | Update the bid and click Re-Submit to Buyer before the deadline if you still want to participate. |
| Awarded | The buyer completed an award decision. | Open the request to review the award information. |
| Closed | The RFQ is no longer active. | Open the request for reference. No additional bid can be submitted. |
| Expired | The submission deadline passed. | Open the request for reference. You can no longer submit a bid. |
A status may describe either the buyer’s RFQ or the current state of your response. Open the request when you need more information about the action that is available.
Filter the dashboard
Use the status filters on the left side of the dashboard to limit the requests displayed.
- Locate the status filters.
- Select the status you want to view.
- Review the matching requests in the dashboard.
Only statuses currently associated with your company’s requests may appear as filter options.
Useful filters include:
- Invited to find new requests
- Draft to find unfinished bids
- Submitted to review bids sent to buyers
- Revised to find requests that may require an updated response
- Retracted to find bids that must be resubmitted
Identify work that needs attention
Prioritize requests in this order:
- Revised requests: Review changes made by the buyer and determine whether you need to update your response.
- Draft bids approaching the deadline: Complete and submit the bid before time expires.
- Retracted bids: Resubmit the bid if you still intend to participate.
- New invitations: Review the request and decide whether to apply or decline.
- Submitted bids: Monitor them for buyer questions, revisions, or award decisions.
The dashboard does not submit a bid automatically. A bid remains a draft until you click Submit to Buyer.
Open a request
Click the RFQ title to open its detail page.
From the request, you can review:
- Buyer and request information
- Deadline and time remaining
- Requested items
- Documents
- FAQs
- Questions from the buyer
- Your current response and available actions
The buttons displayed depend on the request status. For example, a new invitation may display Apply to Request and Decline, while a submitted bid may display Retract Proposal.
Next steps
- To review a new invitation, see Review and respond to an RFQ.
- To prepare and send a quote, see Submit an RFQ bid.
- To update a submitted response, see Change or resubmit an RFQ bid.
- To respond to changes from the buyer, see Respond to a revised RFQ.
The Requests dashboard is your default landing page. From here you can:
- Access requests and click through to see request details
- Track the progress and any updates for your current requests and bids
Understanding the Columns
- Title -The title is determined by the buyer when the request is created
- Status - The current status of the request
- Deadline - What date and time will the bid window close
- Time Left - How much time is remaining until all bids need to be sent to the buyer
- Items - The number of items included on the request
- Documents - The number of documents uploaded to the request
RFQ Status
- Invited - A new request from your buyer that you will need to Apply to Request (bid) or Decline (don't bid)
- Draft -Bid is currently in draft mode and has not yet been submitted, this usually means you are working on it
- Submitted - The bid has been submitted to your buyer
- Awarded - The bid was accepted and the request was awarded to you
- Closed - The original request has been closed and a new updated request has been added
- Retracted - The request has been retracted and is no longer active, a bid will not appear for a buyer until the bid is re-submitted
- Expired - The request has reached the deadline and has expired, you are no longer able to submit a bid
Filtering
There are filters on the left hand side of the page that will allow you to limit what you are seeing, you can only filter by status. Simply check the box next to the status name to see all requests with that status. If there are not requests within a particular status, the status will not be shown in this area.