ASN Barcode

SourceDay makes it easier for your receiving team to process shipments by automatically adding barcodes to shipping labels. With barcodes, receiving becomes faster, more accurate, and less dependent on manual data entry.

When enabled, SourceDay generates barcodes directly on packing slips. These barcodes represent key shipment details—such as purchase order (PO) numbers or shipment IDs—that your warehouse team can scan when shipments arrive.

Note: Barcodes are always enabled for shipping labels. 

Barcodes can be created in several standard formats:

• Code 39

• Code 93

• Code 128B

Your organization can also add a unique prefix to the barcode, making it easier to identify the type of data (for example, distinguishing POs from shipment IDs).

Tip: Most warehouse scanners already support the barcode formats SourceDay offers. Check with your IT or operations team if you’re unsure which format is right for you.

Why use barcodes

Without barcodes, receiving teams typically need to type in PO or shipment numbers by hand. This slows down the process and increases the risk of errors.

Barcodes streamline this workflow by allowing the receiving team to:

• Scan instead of type → Faster receiving

• Reduce errors → Automatic matching with SourceDay or your ERP

• Standardize processes → Consistent identification of shipments

• Customize workflows → Prefixes can help separate different data types

How to adjust ASN barcode settings  

You can configure barcode settings, including prefixes, directly in your SourceDay account.

1. Open account settings

   • Click your name dropdown in the upper right-hand corner.

   • Select Account Settings.

   • On the left side of the screen, choose ASN Barcode.

2. Select ASN barcodes

   • Select your barcode type (Code 39, Code 93, or Code 128B) from the dropdown menu.

3. Configure barcode settings

   • IF you want to add a prefix you can enable the details to customize then enter the prefix otherwise the data will display as it is listed on the PO line.

     • Note: These prefixes are used by your barcode receiving system to identify the scanned data.

4. Save settings

   • Click Submit at the bottom of the screen to save your changes.

Print packing slips or shipping labels

Once order lines are marked as Shipped, shipping labels & packing slips can be printed easily and with barcoding to attach to packaging.  Both buyers and suppliers can print these from the Shipments Dashboard.

Once order lines are marked as shipped, suppliers and buyers can easily generate packing slips or shipping labels:

1. Go to the Shipments module at the top of the platform.

2. On the shipment line, click Print and select either Packing Slip or Shipping Label.

3. A new window will open — print the document directly from this window.