What are We Trying to Accomplish?
Vendor Scorecard Settings gives Admins the ability to control how the SourceDay supplier scorecard is calculated. SourceDay allows you to grade your suppliers on their performance by measuring data gathered from your ERP and within the platform.
We currently use four different metrics to track your supplier’s performance and then generate an overall grade based on your Scorecard Settings and each metric’s grade.
- On-Time Delivery
- Responsiveness
- Price Variance
- Quality
How Do I Do It?
1) Click on your name dropdown in the upper right-hand corner
2) Click Account Settings
3) Click the Vendor Scorecard Settings option on the left side of the screen
Ontime Settings
These settings allow you to control how the Ontime metric of the Scorecard will be calculated. This Ontime metric can be based on when orders are received in comparison to the Due Date or Promise Date or for some customers can be calculated based on when the order is Shipped.
Penalize Early Deliveries
Enable/Disable if you want to penalize your suppliers for delivering before the Due Date/Promise Date
Points Received For Grade
Enter the number of points you want to allocate to each grade for the Ontime metric
- All points are added up at the end to calculate the overall grade
- This is how you can determine the weight of this metric
Ontime Threshold
Slide the circles to the left and right to adjust the Ontime Threshold. 2 to 3 day windows before and after the Due Date/Promise Date is standard for early arrivals and processing times.
Ranges
Slide the circles to the left and right to set the range for each grade
- Determines the grade for the percent of the time your supplier is On Time
- Make sure the ranges line up with no gaps
Price Variance Settings
These settings allow you to control how the Price Variance metric of the Scorecard will be calculated. This Price Variance metric is calculated by the percentage of times the price is increased or decreased compared to the master cost in the ERP.
Active
Enable/Disable the Price Variance metric from being used and calculated in the scorecard
Points Received For Grade
Enter the number of points you want to allocate to each grade for the Price Variance metric
- All points are added up at the end to calculate the overall grade
- This is how you can determine the weight of this metric
Ranges
Slide the circles to the left and right to set the range for each grade
- Determines the percent of the time the price is increased or decreased on the receipt compared to the master cost in your ERP
- Make sure the ranges line up with no gaps
Responsive Settings
These settings allow you to control how the Responsive metric of the Scorecard will be calculated. This Responsive metric is calculated by the number of weekday hours it takes suppliers to take an action or respond to new orders and updates to orders in SourceDay.
Points Received For Grade
Enter the number of points you want to allocate to each grade for the Responsive metric
- All points are added up at the end to calculate the overall grade
- This is how you can determine the weight of this metric
Ranges
Slide the circles to the left and right to set the range for each grade
- Determines the amount of time it takes suppliers to respond in SourceDay
- Make sure the ranges line up with no gaps
Quality Settings
(Only Available if you have the SourceDay Quality Module)
Quality Grade Type
Select how you would like to grade the Quality metric
- Inspected Item Ratio - The overall quality score is based on the Item Ratio method, which highlights the percentage of received items with quality events in the past 30 days without defects using the following formula:
-
(Number of Parts Received - Number of Defective Parts) / Number of Parts Received
-
- Inspection Ratio - The overall quality score is based on the Inspection Pass Rate method. The Inspection Pass Rate highlights the percentage of Inspections with quality events in the past 30 days that Pass using the following formula:
- Number of Passing Inspections / Number of Inspections
- Non-Failing Item Total Ratio - The overall quality score is based on the Non-Failing Item Total Ratio method. The method highlights the percentage of items that did NOT fail with quality events in the past 30 days, compared to the TOTAL quantities received for active SourceDay suppliers in the past 30 days using the following formula:
- (Qty Received OVERALL for time period – Qty Failed on QCE)/Qty Received OVERALL for time period
Points Received For Grade
Enter the number of points you want to allocate to each grade for the Responsive metric
- All points are added up at the end to calculate the overall grade
- This is how you can determine the weight of this metric
- Set all to 0 if you do not use Quality
Ranges
Slide the circles to the left and right to set the range for each grade
- Determines the percent of time your suppliers have orders that pass their inspections
- Make sure the ranges line up with no gaps
Overall Thresholds
The points entered under the A Grade Points from each metric will be totaled up at the end and displayed as Max Available Points. Enter the point threshold for each grade to calculate the overall grade. Think of this as a Grade Point Average (GPA).
Enter 0 for each of the Grade Points on a metric to exclude it from the Max Available Points.
Save
Click the Submit button to save settings