When a purchase order (PO) for Texas Instruments (TI) syncs into SourceDay, the system automatically begins a two-step workflow: quote and order. The quote phase is the first step, and it determines whether TI accepts the requested quantity, price, and part number before SourceDay can submit the final order.
This article explains how the quote phase works, what buyers see in SourceDay, and how to manage TI’s responses.
When a quote request is created
As soon as a PO for TI appears in SourceDay:
- The PO enters a pending status
- SourceDay immediately submits a quote request to TI for each PO line
- Buyers cannot update date, price, or quantity directly in SourceDay while the PO is pending
What TI reviews during the quote phase
TI evaluates the following:
- Part number (must match exactly)
- Quantity requested
- Unit price
- Unit of measure
TI does not consider the PO due date during the quote phase. Only price and quantity are validated here.
What buyers see in SourceDay
When TI accepts the initial request, TI returns a quote number for each PO line. This appears in the TI quote number column. If TI needs changes or encounters invalid data, buyers may see risks.
Types of risks shown during the quote phase
TI may return two categories of results during the quote phase:
1. Proposed change risk
TI may propose changes to any of the following:
- Quantity
- Unit price
- Part number
SourceDay displays a proposed change risk with the suggested values.
Buyers can:
- Accept
- Reject
- Counter-propose
All actions occur within SourceDay.
2. Processing issue risk
This risk appears when TI cannot process a quote request, usually due to:
- Missing part number
- Invalid or discontinued part number
- Invalid quantity or pricing format
- Missing quantity, price, or date fields
- Incorrect unit of measure
In these cases, the buyer must:
- Correct the PO in the ERP
- Allow SourceDay to sync the corrected PO
- SourceDay will automatically generate a new quote request
Why quote requests may restart
SourceDay automatically resubmits quotes when:
- The buyer updates the PO
- The ERP updates the PO
- Part numbers, quantities, or prices change
- A processing issue is resolved
TI does not allow updates to an existing quote. Every update creates a new quote number, which will appear in SourceDay.
When the quote phase is complete
TI typically returns a bid response within 1–24 hours.
If TI accepts the quote:
- The quote moves into an approved state
- SourceDay begins the order placement phase automatically
- Buyers see the PO advance to the next step in the workflow
Buyers do not need to perform any additional actions unless TI proposes changes.