SourceDay sends email notifications to buyers and planners whenever suppliers take action on purchase orders.
These notifications help teams:
- Monitor supplier responsiveness
- Track purchase order progress
- Identify risks earlier
- Stay informed about shipment activity
- Respond quickly to supplier updates
Buyer notifications are delivered through SourceDay Digest emails.
Types of buyer notifications
Buyers and planners may receive notifications for:
- PO acknowledgements
- Proposed changes
- Accepted changes
- Rejected changes
- Shipment updates
- Messages
- Attachments
- Supplier risks
PO update notifications
PO update notifications are triggered whenever suppliers take action on purchase orders.
| Supplier action | What triggers the email | Why it matters |
|---|---|---|
| PO acknowledgement | Supplier accepts a PO | Confirms supplier engagement and order acceptance |
| Changes accepted | Supplier accepts proposed updates | Confirms supplier acceptance of updated PO details |
| Proposed changes | Supplier proposes updates to dates, quantities, costs, cancellations, or split shipments | Helps identify supply chain impacts early |
| Rejected changes | Supplier rejects buyer-proposed updates | Highlights potential fulfillment or delivery risks |
| Shipment updates | Supplier creates an ASN or marks orders ready to ship | Improves inbound shipment visibility |
| Messages | Supplier sends a PO message | Keeps buyers informed about delays, questions, or coordination needs |
| Attachments | Supplier uploads files to POs, PO lines, or shipments | Provides access to shipping or supporting documents |
| Milestones | Supplier updates milestone information | Provides additional visibility into order progression |
Supplier risk notifications
SourceDay may also notify buyers when supplier communication risks are detected.
Supplier risks include:
- Invalid or bounced supplier email addresses
- New supplier emails detected in the ERP
- Suppliers not yet invited to SourceDay
These notifications help teams proactively manage supplier communication issues.
Notification frequency options
Buyers and planners can configure how frequently they receive notifications.
Available options include:
- Hourly digest
- Daily digest
- Weekly digest